| Grant Reporting Guidelines (word
.doc)
Every organization receiving a grant from The Dickinson Foundation
has a responsibility to report on the use of the funds granted.
Unless otherwise indicated at the time disbursement is made, reports
are required annually until the entire grant has been expended.
The deadline for submitting reports is Feb. 28 for grants received
from the July meeting and August 31st for grants received from
the November meeting. Interim and final reports should include:
1. Name, address, and telephone number of the agency receiving
the grant.
2. Name of the person submitting the report.
3. Amount of grant.
4. Date awarded.
5. Identification of the report as interim or final.
Reports should answer the following questions:
1. What were the specific objectives for which the grant was
requested, and what were the activities you undertook, or are
undertaking, to meet these objectives?
2. Did your organization meet the goals set forth in the original
grant proposal? Please explain.
3. As the project or program progressed, what modifications,
if any, were made?
4. What has been the measurable effect of this project or program
on your organization? For example, has it (1) helped to attract
new private funding; (2) increased collaboration with other organizations;
(3) increased volunteer involvement?
5. What has been the measurable effect of this project or program
on the population you serve?
Reports should include the following financial information:
1. An itemized accounting of the actual revenue and expenditures
to date for the project or program for which the grant was awarded.
2. A copy of your most recent year-end financial statements,
audited if available.
3. A list of donors contributing funds to the project or program.
Small gifts and individual gifts may be grouped together.
As appropriate, please respond to the following questions:
1. If the project or program is ongoing, what plans do you have
for sustaining it in the future?
2. Did your organization encounter any unanticipated challenges
during the course of this grant? How were these addressed and
what would you do differently in the future?
3. How did the failure or success of the project or program influence
your organization?
4. Do you have any suggestions on how The Dickinson Foundation
might better serve the community in which is gives or improve
the application and reporting procedures?
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